Event Replay

When you record your event, a replay is generated. You can use it to allow your registrants to watch the event even though they couldn't attend it on time. It also gives you the possibility to keep collecting registrations after your live event, by creating an on-demand event with the replay.

In this article, we'll see the specifications of the replay, who can access it, its sources, and also how to share it.

Replay Specifications

Replay Resolution

The event room has a maximum of 1080p resolution, and the downloaded MP4 file can also be up to 1080p. However, you must know that the video quality will depend on your average upload connection (if you can't properly upload an HD stream, you won't get an HD stream).
If you need an HD replay, you can use third-party software such as OBS or virtual webcam software like ManyCam or XSplit.

What Is Recorded or Not

We record ✅
- Audio and video of the streams on stage
- Streams from the screen share
- Uploaded media (PDF, MP4)
We do not record ❌
- The sidebar (chat, questions, polls, people)
- CTAs
- Live answers
- Breakout rooms (only the main room can be recorded)
- The streams if there's no one on stage, no media/screen/PDF shared for 30 seconds

Those limitations don't apply when you use YouTube Live integration or another external source. You will find more information here 👉 Connecting Streaming Platforms.

Length Recorded

You can host events for up to 12 hours depending on your subscription.

You can record as long as the maximum duration of your event.

You'll see a warning message before hitting the end of the maximum duration of your event, and the recording will automatically end if you don't manually end the session before.

Select Who Can Access Your Replay

Make Your Replay Available for Your Live Event Registrants

By default, the Replay access settings are set on 'Registered people' in your event Settings > Recording & on-demand.

The replay is only available for participants that have at least registered for the event.

Make Your Replay Available On-Demand After Your Live Event

Once your event is over, you can make your replay available on-demand. This way, you'll keep collecting registrations after your live event. The process will be the same, and everyone will be able to register for the replay from your event page and receive their access code to enter the event room.

On-demand replay can't be enabled on recurring events.

1: Go to your Replay access settings from your event dashboard and change access to 'Anyone on-demand'.
2: You'll get a warning message telling you that you won't be able to add more sessions to the event or use Breakout rooms if you select the 'Anyone on-demand' replay access. You can click on the Confirm button to validate your choice.
3: The Replay access settings are now set on 'Anyone on-demand'.

Disable the Replay Access

You can choose to disable the replay access for your registrants.

Team members will still be able to download the replay.

1: Go to your event Settings. The Replay access settings are set to 'Registered people' by default.
2: To keep your replay private, you can choose 'Nobody' in your Replay access settings.

This way, nobody will be able to watch the replay once you end your event. The CTA button in the post-event emails with the replay link will also be removed.

Choose Your Replay Video Source

Use Your Event Replay After Your Live Event

Once your live event is over, you can make your replay public and available on-demand. This way, you'll keep collecting registrations after your live event. The process is the same as for a live event. Everyone will be able to register for the replay from your registration page and receive the access code to enter the event room.

Here is what you need to do once your live event is over to make the replay available on-demand.

1: Go to your event Settings > Recording & on-demand.
2: Select 'Anyone on-demand' under the Replay access settings.

3: Your replay is now available on-demand! 🎉
4: On your dashboard, you can see that the event is now tagged as "ON DEMAND".

Upload/Embed Your Own Video After Your Live Event

Once your live event is over, you can choose another video source to replace your replay and make it available on-demand to keep collecting registrations after your live event. The process is the same as for a live event. Everyone will be able to register for the replay from your registration page and receive the access code to enter the event room.

Here is what you need to do once your live event is over to upload/embed another video source to replace your replay:

1: Go to your event Settings > Recording & on-demand.
2: Select 'Anyone on-demand'under the Replay access settings.

3: Choose if you want an embedded video by inserting your "Video iframe" or an "Uploaded video" under the Replay video source.

4: Your video is now available on-demand! 🎉
5: On your dashboard, you can see that the event is now tagged as "ON DEMAND".

Upload/Embed Your Own Video Without a Live Event

You can either embed or upload your own video to make it available on-demand without hosting a Iive event.

You will still need to start and end an event to make it available on-demand (see step 4).

1: Create your event (the date/time of the event doesn't matter in this case).
2: Select "Anyone on-demand" under the Replay access settings.

3: Choose if you want an embedded video by inserting your "Video iframe" or an "Uploaded video" under the Replay video source.

4: Enter your event room, click on Start event, wait a few seconds, and then End event.
5: Your video is now available on-demand! 🎉
6: On your dashboard, you can see that the event is now tagged as "ON DEMAND".

The replay is available for all the attendees inside the event room after you end the event — unless you have disabled the 'Automatically record upon event start' box in your event settings and not manually recorded the session in the room.

1: Right after the end of your event, you will all get a message saying that the replay will be available soon.
2: Then, the replay will automatically start in the room.

Download Your Replay in the Room

After the end of your event, when your replay starts in the room, you will see a Download button on the right corner of the streams. Click on it to download your replay!

Download Your Replay in Your Dashboard

Once the event is over, you can also download your replay in your event dashboard, in the Recordings tab, by clicking on the Download button.

Livestorm Tip 👉 Download your file to share it anywhere you want, like on your social media!

Attendees can access the replay by clicking on their access link from the confirmation/reminder emails or the access link in the post-event emails. The access link is unique to each registrant.

Registrants who did not attend the live event will still receive a link to access the room and watch the replay (depending on your Replay access settings). You can read more about the replay settings above.

As long as you have a paid subscription, there is no storage limit: we will keep all of your data and replays. They will be visible to you and your registrants for as long as you are our customer.

Join our On-Demand Product Training

During this 1h-training session, we will cover everything you need to know to manage your online event, from the event creation to hosting them live, and analyzing your participation data afterwards.

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