Add Contributors to Your Event

There are two kinds of contributors: team members and guests. Both have moderation rights to moderate each event or session that they are assigned to. They can help you manage your events for a smooth event sailing! ⛵️

Add Team Members to Your Event#

Team members can be added at any time to your event. You can either do it when you create your event or add your team members to each individual event session.

Add Team Members When Creating an Event#

When you create a new event, you can add your team members so they will be added to all the sessions that you create at the same time. You can always edit your team members for each session later on.

You will be able to either pick an existing one from your team or add a new team member to your account. If you add a new team member, you will be redirected to your account settings.

If you made a mistake, you can remove your team members one by one.

Add Team Members to an Individual Event Session#

You might want to add team members after you've created your event or assign different team members to different sessions.

1Go to your Events dashboard and choose the event and then the session you want to add team members to.

2Click on Add a team member.

3Pick an existing team member or add a new team member to your account. If you add a new team member, you will be redirected to your account settings.

4If you made a mistake, you can remove your team members one by one.

5Don't forget to click on Save when you're done adding your team members to your session.

Add Guests to an Individual Event Session#

If you want to add contributors to your event, but not provide them with access to your events dashboard, you can add them as Guests. Guests typically apply in cases where you'd like to invite people outside your company to speak at your event.

1Go to your Events dashboard and select the event and then the session you want to add guests to.

2Click on Add a guest.

3Pick an existing guest from a previous session or add a new guest. If you add a new guest, you will need to fill in a form.

4If you made a mistake, you can remove your guests one by one.

5Don't forget to click on Save when you're done adding your guests to your session.

6They will receive an invitation email containing their unique access link as soon as you click Save

Edit a Guest Profile#

To edit a guest, hover over their name and click Edit. This will open their profile page, where you can update their information as needed.

Highlight Team Members & Guests#

You can choose whether you'd like your team members and guests to be highlighted. Highlighting your contributors means they will be displayed on your registration page.

Simply check or uncheck the highlight option according to your preference when you add your contributors to your event or event session. You can always change your mind later on and edit this option.

Contributors' Access to the Event#

Team members#

Assigned team members can access the event room right from their Livestorm dashboard.

Guests#

Added guests can join the event room before it starts through their personal access link, which they'll receive by email.

Contributors' Rights During the Event#

Contributors have full event moderation rights. They can:

• Enter the event room before the event starts so they can run tests beforehand. 

• Join the stage to share their webcam or microphone with the audience. 

• Send a CTA, publish polls (team members only), share media, reply to questions…

• Delete chat messages, kick people out, remove people from the stage, mute people…

This works great for your team members and guests who will help manage and moderate the event.