Livestorm Roles & Permissions

Who can use it? All

On which plans? All

In this article, we'll break down the various roles and permissions in Livestorm. We'll explore the responsibilities and access levels of roles such as Workspace Owner, Admin, Member, Guest Speaker, and Attendee.

Permissions of Workspace Owners, Admins, Members#

The permissions granted to users depend on the role they have been assigned. For instance, administrators hold extensive workspace permissions, allowing them full control over the workspace settings, enabling them to create and manage events effortlessly. On the other hand, members possess more limited workspace permissions, often restricted to their own user settings and emails/people attributes:

1Admin: This role possesses all access and edit rights in the workspace settings and can create events.

2Member: This role can only edit their own user settings and emails/people attributes, and they have the ability to create events.

Additionally, if the user is also the workspace owner, they will have the option to delete the workspace or other members.

roles

Workspace Permissions#

Action Owner Admin Member
View the workspace profile
Edit a field
Edit the logo
Delete the workspace
Invite a member
Invite an admin
Edit a team member
Delete a team member
Delete your own profile
Add new custom attribute
Edit your own custom attribute
Edit someone else's custom attribute
Delete someone else's custom attribute
Add new email template
Edit your own email template
Edit someone else's email template
Delete someone else's email template
Manage Plan
Upgrade Plan
Cancel Plan
Edit billing address
Edit payment info
View invoice
Download invoice
Open the App Marketplace page
Open the People page
Disable the Company page

Session Permissions#

This feature is in private beta phase.

Overview:
Session Roles define what each person can do during a live event.

They help you:

  • Keep private sessions secure

  • Assign clear responsibilities to your team

  • Maintain consistent control across events

Your team gains more clarity and flexibility, while keeping sensitive content protected.

Default roles and access:
Each participant in a session has a predefined role that determines their permissions. By default:

  • Event owner and all workspace Admins always join live sessions as Organizers with full permissions, even if assigned a Viewer role.

  • Team Members can be assigned the role of: Organizer, Moderator, Speaker, Viewer

  • Registrants can be assigned the role of: Speaker or Viewer

  • Guest Speakers must be manually added separately

  • Everyone else joins as a Viewer, unless a different role is assigned.

You can change these roles at any time from your event settings.

Admins and security:

Admins now have access to all private events if they have the room link, even if they weren’t explicitly added to the event. This is designed for operational flexibility, but it also increases access.

Important: For privacy and data protection, we recommend granting Admin permissions only to trusted teammates who handle workspace-level tasks like billing or integrations.

Admins always enter sessions with Organizer-level permissions, regardless of their assigned role.

Assigning roles:

You can define a default role (e.g. Speaker) for all team members in your General Access settings.

This default role applies automatically when:

  • Team members register or join independently

  • External participants access a public registration page

You can still manually update anyone’s role at any time.

If an event’s access is set to No access, then:

  • External participants cannot join the event at all.

  • Team Members will only have access if manually added.

When you update the “No access” permissions, those updates automatically apply to everyone inheriting that role.

Roles types:

Here’s how each role works:

Role Typical use Key permissions
Organizer Event owner or Admins Full control over the session and participants
Moderator Event coordinators Manage chat, participants, polls and Q&A
Speaker Main presenters Share audio/video, manage polls, send links, access moderator chat
Guest Speaker External presenters Same permissions as Speakers
Viewer Attendees Watch, react, and participate in polls & Q&A

Adding members to Sessions:

When you create a new session:

  • All existing event members are added automatically with their assigned role.

  • In multi-session events, members are added to every session with the same role.

The complete permission matrix:

Owner / Organizer Moderator Guest Speaker Speaker Viewer
General management
Access event Settings
Remove attendees from within the dashboard
Send Email Invites
Export people data, chats and questions in the Dashboard
Start/end session
Start/end recording
Stage management
Can join stage before event has started
Go on stage
Invite a view on stage
Share screen/mic/camera
Invite someone on stage
Display Questions on stage
Create and promote a link on Stage
Create and send polls on Stage
Answer Questions with text on stage
Control their own media files on stage (eg. slides)
Control others' media files on stage(eg. slides)
Remove other's screen share or media file
Change the layout of their video stream (or media file) 🟠 🟠
Change the layout of anyone's video stream (or media file) - For everyone
Upload a file in the Handouts app
Mute someone on stage
Engagement management
See the people tab when it's hidden for attendees
Block attendees from the Room
Moderate chat and questions 🟠 🟠
See private questions 🟠 🟠
Access Moderator Chat
Ask Questions
Create Polls
Answer Polls
Create and publish Links
Send Chat
Send emojis

Best practices:

  • Organizer: 1–2 trusted people.

  • Moderators: Plan 1 per 50–100 participants.

  • Speakers: Only those presenting content.

  • Viewers: Everyone else by default.

Join our Livestorm Live Product Demo

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