This feature is in private beta phase.
Who can use it? All
On which plans? All
In this article, we'll break down the various roles and permissions in Livestorm. We'll explore the responsibilities and access levels of roles such as Workspace Owner, Admin, Member, Guest Speaker, and Attendee.
In this article
The permissions granted to users depend on the role they have been assigned. For instance, administrators hold extensive workspace permissions, allowing them full control over the workspace settings, enabling them to create and manage events effortlessly. On the other hand, members possess more limited workspace permissions, often restricted to their own user settings and emails/people attributes:
1
Admin: This role possesses all access and edit rights in the workspace settings and can create events.
2
Member: This role can only edit their own user settings and emails/people attributes, and they have the ability to create events.
Additionally, if the user is also the workspace owner, they will have the option to delete the workspace or other members.
Action | Owner | Admin | Member |
View the workspace profile | ✅ | ✅ | |
Edit a field | ✅ | ❌ | |
Edit the logo | ✅ | ❌ | |
Delete the workspace | ✅ | ❌ | ❌ |
Invite a member | ✅ | ✅ | |
Invite an admin | ✅ | ❌ | |
Edit a team member | ✅ | ❌ | |
Delete a team member | ✅ | ❌ | ❌ |
Delete your own profile | ✅ | ✅ | |
Add new custom attribute | ✅ | ✅ | |
Edit your own custom attribute | ✅ | ✅ | |
Edit someone else's custom attribute | ✅ | ❌ | |
Delete someone else's custom attribute | ✅ | ❌ | |
Add new email template | ✅ | ✅ | |
Edit your own email template | ✅ | ✅ | |
Edit someone else's email template | ✅ | ❌ | |
Delete someone else's email template | ✅ | ❌ | |
Manage Plan | ✅ | ❌ | |
Upgrade Plan | ✅ | ❌ | |
Cancel Plan | ✅ | ❌ | ❌ |
Edit billing address | ✅ | ❌ | |
Edit payment info | ✅ | ❌ | |
View invoice | ✅ | ❌ | |
Download invoice | ✅ | ❌ | |
Open the App Marketplace page | ✅ | ❌ | |
Open the People page | ✅ | ❌ | |
Disable the Company page | ✅ | ❌ |
This feature is in private beta phase.
Overview:
Session Roles define what each person can do during a live event.
They help you:
Keep private sessions secure
Assign clear responsibilities to your team
Maintain consistent control across events
Your team gains more clarity and flexibility, while keeping sensitive content protected.
Default roles and access:
Each participant in a session has a predefined role that determines their permissions. By default:
Event owner and all workspace Admins always join live sessions as Organizers with full permissions, even if assigned a Viewer role.
Team Members can be assigned the role of: Organizer, Moderator, Speaker, Viewer
Registrants can be assigned the role of: Speaker or Viewer
Guest Speakers must be manually added separately
Everyone else joins as a Viewer, unless a different role is assigned.
You can change these roles at any time from your event settings.
Admins and security:
Admins now have access to all private events if they have the room link, even if they weren’t explicitly added to the event. This is designed for operational flexibility, but it also increases access.
Important: For privacy and data protection, we recommend granting Admin permissions only to trusted teammates who handle workspace-level tasks like billing or integrations.
Admins always enter sessions with Organizer-level permissions, regardless of their assigned role.
Assigning roles:
You can define a default role (e.g. Speaker) for all team members in your General Access settings.
This default role applies automatically when:
Team members register or join independently
External participants access a public registration page
You can still manually update anyone’s role at any time.
If an event’s access is set to No access, then:
External participants cannot join the event at all.
Team Members will only have access if manually added.
When you update the “No access” permissions, those updates automatically apply to everyone inheriting that role.
Roles types:
Here’s how each role works:
Role | Typical use | Key permissions |
Organizer | Event owner or Admins | Full control over the session and participants |
Moderator | Event coordinators | Manage chat, participants, polls and Q&A |
Speaker | Main presenters | Share audio/video, manage polls, send links, access moderator chat |
Guest Speaker | External presenters | Same permissions as Speakers |
Viewer | Attendees | Watch, react, and participate in polls & Q&A |
Adding members to Sessions:
When you create a new session:
All existing event members are added automatically with their assigned role.
In multi-session events, members are added to every session with the same role.
The complete permission matrix:
Owner / Organizer | Moderator | Guest Speaker | Speaker | Viewer | |
General management | |||||
Access event Settings | ✅ | ❌ | ❌ | ❌ | ❌ |
Remove attendees from within the dashboard | ✅ | ✅ | ❌ | ❌ | ❌ |
Send Email Invites | ✅ | ❌ | ❌ | ❌ | ❌ |
Export people data, chats and questions in the Dashboard | ✅ | ❌ | ❌ | ❌ | ❌ |
Start/end session | ✅ | ✅ | ❌ | ❌ | ❌ |
Start/end recording | ✅ | ✅ | ❌ | ❌ | ❌ |
Stage management | |||||
Can join stage before event has started | ✅ | ✅ | ✅ | ✅ | ❌ |
Go on stage | ✅ | ✅ | ✅ | ✅ | ❌ |
Invite a view on stage | ✅ | ✅ | ❌ | ❌ | ❌ |
Share screen/mic/camera | ✅ | ✅ | ✅ | ✅ | ❌ |
Invite someone on stage | ✅ | ✅ | ❌ | ❌ | ❌ |
Display Questions on stage | ✅ | ✅ | ✅ | ✅ | ❌ |
Create and promote a link on Stage | ✅ | ✅ | ✅ | ✅ | ❌ |
Create and send polls on Stage | ✅ | ✅ | ✅ | ✅ | ❌ |
Answer Questions with text on stage | ✅ | ✅ | ✅ | ✅ | ❌ |
Control their own media files on stage (eg. slides) | ✅ | ✅ | ✅ | ✅ | ❌ |
Control others' media files on stage(eg. slides) | ✅ | ✅ | ❌ | ❌ | ❌ |
Remove other's screen share or media file | ✅ | ✅ | ❌ | ❌ | ❌ |
Change the layout of their video stream (or media file) | ✅ | ✅ | 🟠 | 🟠 | ❌ |
Change the layout of anyone's video stream (or media file) - For everyone | ✅ | ✅ | ❌ | ❌ | ❌ |
Upload a file in the Handouts app | ✅ | ✅ | ✅ | ✅ | ❌ |
Mute someone on stage | ✅ | ✅ | ❌ | ❌ | ❌ |
Engagement management | |||||
See the people tab when it's hidden for attendees | ✅ | ✅ | ❌ | ❌ | ❌ |
Block attendees from the Room | ✅ | ✅ | ❌ | ❌ | ❌ |
Moderate chat and questions | ✅ | ✅ | 🟠 | 🟠 | ❌ |
See private questions | ✅ | ✅ | 🟠 | 🟠 | ❌ |
Access Moderator Chat | ✅ | ✅ | ✅ | ✅ | ❌ |
Ask Questions | ✅ | ✅ | ✅ | ✅ | ✅ |
Create Polls | ✅ | ✅ | ✅ | ✅ | ❌ |
Answer Polls | ✅ | ✅ | ✅ | ✅ | ✅ |
Create and publish Links | ✅ | ✅ | ✅ | ✅ | ❌ |
Send Chat | ✅ | ✅ | ✅ | ✅ | ✅ |
Send emojis | ✅ | ✅ | ✅ | ✅ | ✅ |
Best practices:
Organizer: 1–2 trusted people.
Moderators: Plan 1 per 50–100 participants.
Speakers: Only those presenting content.
Viewers: Everyone else by default.
During this 30-minute live event, we will introduce you to the platform. You will learn how to use Livestorm for your webinars.