Join a Livestorm Event (as a Guest Speaker)

Guest speakers can join a Livestorm session to present, interact, and collaborate. This article explains how to use your speaker link, configure devices, go on stage, and share content confidently.

What you’ll need before you join#

• A computer with a supported browser: Chrome, Firefox, Safari (12.1+), or Edge (79+) on desktop

• A stable internet connection (prefer wired or strong Wi‑Fi)

• Headset or earbuds to prevent echo

• A quiet, well-lit space

Find your invitation email#

You’ll receive a personal speaker invitation via email from the event organizer (sent by Livestorm on their behalf). This email includes:

• Your personal “Join as a speaker” link

• Add-to-calendar options (Google, Outlook, iCal)

• Session date and time

Add the session to your calendar#

Click Add to Calendar in your invitation email and choose Google, Outlook, or iCal. Your calendar event will include your personal join link and automatically display times in your timezone.

Join the event room#

When it’s time, click your personal speaker link (from the email or calendar). What you’ll see:

Lobby (device setup):

• Choose your camera and microphone

• Optionally select a virtual background

• Preview your audio levels and camera framing

Waiting screen (if the event hasn’t started):

• You’ll wait here until the host starts the session

Go on stage (start speaking)#

As a guest speaker (a contributor to the session), you can go on stage in two ways:

• Click Participate inside the room when you’re ready to speak

• Accept an on-stage invitation sent by the host/moderator

Once on stage, you control your own mic and camera. For privacy and control, no one else can turn your devices on for you.

Share your content#

You can share content directly from the room. Click Share (or the share icon) and pick what you need:

• Screen share: entire screen, a window, or a browser tab

• Media: PDFs or videos

• Apps: integrations such as Google Slides, Figma, Miro, and more

• Links: promote a link to all attendees during the session

Engage with attendees#

As a contributor to the session, you can:

• Speak on stage (audio/video)

• Interact via Chat

• Answer questions in Q&A

• Participate in polls (when enabled by the host)

Troubleshooting#

Can’t find the email?

• Check spam/junk folders and search your inbox for the event name

• Ask the organizer to resend your invitation

Browser asks for permissions

• Click Allow for mic and camera

• If blocked, open your browser’s site permissions and enable mic/camera access, then refresh

Can’t go on stage

• Use a supported desktop browser (Chrome recommended)

• Turn off VPNs and close bandwidth-heavy apps

• If you see “compatibility mode,” switch to a fully supported browser

Screen sharing issues

• On macOS, enable Screen Recording for your browser, then restart it

• Safari: window/tab share isn’t available—share entire screen or switch to Chrome/Edge

• Firefox: ensure you’ve allowed screen sharing in the page permissions, then refresh

Echo or audio feedback

• Wear headphones

• Mute your mic when not speaking

• When sharing a tab with audio, keep only one audio source active

FAQs#

Do I need to register like attendees?
No. Use your personal speaker link from the invitation email. You don’t need to fill out the public registration form.

Can I rehearse before the event?
Yes. You can open your personal link to test your devices in the lobby anytime. To practice in the live room, coordinate with your host so the room is open.

Can I join from a phone or tablet?
For speaking on stage and screen sharing, we strongly recommend a desktop browser. Mobile/tablet support is limited for presenters.

Will the session be recorded?
Ask your host. If recording is enabled, anything you do on stage (audio/video/screen share) will be captured.