Recurring events are great for webinars hosted regularly like product demos or training sessions. Your attendees will be able to pick a session on one landing page instead of going to a different page for each session. As a result, there are a few differences and you can learn everything here!
IN THIS ARTICLE:
- Email Invites
- Webinar Room
You can now schedule multiple sessions for a recurring event in one sitting! We believe this feature will enable faster webinar preparation and easier webinar management. No more going back and forth duplicating and reconfiguring your webinars. We take care of that for you 💪
All recurring webinars will be grouped together on your webinar list for an easier view:
Livestorm Product Demo is one webinar comprising of multiple sessions. In the webinars dashboard, you will see the list of your webinars, not each individual session of all your webinars.
You can click on a specific webinar to see all of the sessions, registrants, settings, etc.
We've added the Sessions tab so you can see a quick overview of your upcoming/past sessions and see right away how many registrants you have per session 💯
Hover over a specific session to edit, view registrants, or access the webinar room.
Scheduling Multiple Sessions
You can schedule multiple sessions for your webinar by clicking on + new session :
In the side pane, you can edit the date and then + add a session for as many as you need :
And also add team members
While creating/adding new sessions, select the location that you will be running each session in.
We will adapt and display the timezone according to the timezone of your visitors and registrants. So anyone who views your registration page will see the date/time of your webinar in their own timezone. Same for the date/time in the automatic emails.
No messy conversions on your end or your registrants! Everything is adapted automatically 😉
Editing / Deleting Sessions
When you scroll over a session, you will see the "Edit" button. Click on it to edit, delete or cancel your upcoming session.
If you have no registrants, you can delete the session:
Important note: If people have already registered for a session, you won't be able to delete that specific session. Instead, you can cancel it. This way, all remaining emails will be canceled as well. If a person tries to connect to the webinar room for that session, s/he will be redirected to a page stating that the webinar is canceled.
P.S. You can filter between upcoming and past (includes canceled) sessions.
There are two kinds of contributors: team members and guest speakers. Both have moderation rights to moderate each webinar or session that they are assigned to. They can help you manage your webinars for a smooth webinar sailing ⛵️
🎙Team members can be added when you create the webinar, or later on from the Sessions tab > edit session. If you add multiple sessions at once, you can add the same team members to all of these sessions. Then you can individually modify each session to add team members who will contribute to one sesion but not another.
🎙Guest speakers are added via the Settings > Contributors tab. They will be assigned to all sessions of a recurring webinar.
Please see here for more details: How to add contributors
Recurring events have one registration page. When you invite someone to register for a recurring event, they'll receive an invitation to this page. They can register to one or many sessions on the same landing page.
When they click on "Register", they'll be redirected to the registration page which will display the closest session. The visitor can click on the dropdown menu to view all the sessions.
The same rule applies when you share the URL of your recurring webinar. When a visitor clicks on the link, the nearest upcoming session will be displayed automatically for registration.
Your registration page will show the nearest upcoming session by default.
Viewers can select a different date from the dropdown menu directly on the page as well as in the popup window when they fill out the registration fields.
Register for multiple sessions
If someone has registered for a session of a recurring webinar, they can register for additional sessions in one-click :
Each session is independent. People need to register to each session in order to have access to multiple sessions of the webinar. This way they'll receive the emails of the other session as well and will be able to access the webinar room for both/all sessions.
Note: We suggest creating all your sessions in advance so when people visit the registration page, they can register for all the sessions they want to at once. Improvements coming soon!
The same concept applies to the webinar room. From now on, you can easily navigate between your past and upcoming sessions. Each session has it's own webinar room.
When you click on the session, you'll get a popup window to select the session you'd like to display:
Here you have the option to toggle between upcoming and past sessions in the top left. There are also active columns if you want to display less or more information (guest speakers not shown above).
Note: If you're not on the right session, you'll see a warning in the room 🚨
We've made some significant changes to our People dashboard. At first glance, the total number of visits and registrations of your recurring webinar will be displayed here.
Attendance / Registration Analytics
If you'd like to display the attendance / registration analytics of a specific session, you can run a filter in the same menu. You can do that by clicking on the "filter with a session" button. You'll get a popup window where you'll be able to select the session you'd like. This way you can see the data on attendance and registration after the end of a session ✅
Another option is going to the Sessions tab, and clicking on "view registrants" on the session you'd like to view, which will take you to the People tab filtered for that session.
🚨 Note that you can also use active columns to see the session people have registered or attended:
Check out more details here about our: Data and Analytics 👌
The replays of your recurring webinar will be grouped together under the " Recordings" tab for simpler access. You'll be able to view and download all your replays from one screen.
Check out more details here about our: Webinar Replay 🚀