Recurring Events in Livestorm

Recurring events are ideal for regularly scheduled activities, such as product demos or training sessions. They let you set up multiple sessions in one go, all connected to a single registration page. Attendees can easily choose the session date that works best for them.

Identifying and Accessing Recurring Sessions#

On your Events dashboard, recurring events are easy to spot: they show more than one session in the Number of Sessions column.

Click on a specific event to open the Sessions tab, where you can:

• View all upcoming and past sessions at a glance

• See how many people have registered for each session

• Enter the event room

Creating Multiple Sessions at Once#

You can create several sessions in one go or add more later.

1Click Add session.

2Set the date, start time, and timezone.

3Click Create session when you're done.

The timezone is based on where you will host the session. Livestorm automatically adjusts times for each visitor or registrant. This means:

• Your registration page will display the session time in each visitor’s local timezone

• Automatic emails will also adapt the times to the recipient’s timezone

Changing or Canceling Sessions#

When you click on a session, on the right side you can:

• Change the date, time, timezone

• Change its name (each session can have a unique name)

• Add team members

• Add guest speakers

Click on the ⋮ on the right side corner:

• Register someone manually

• Copy the session ID

• Delete the session

Adding Team Members and Guest Speakers#

There are two types of contributors, both with moderation rights for the sessions they’re assigned to:

• Team members:

  • They can be added when creating the event or later from Sessions

  • If you create multiple sessions at once, you can assign the same team members to all of them, then adjust each session individually

• Guest speakers:

  • They are added from the sessions.

  • They are linked to one specific session only.

Setting Up Registration and Invitations#

All sessions share the same registration page.

Inviting attendees:

• When you send an invite, the recipient is directed to the main registration page

• The closest upcoming session is shown by default

• The same applies if you share the event URL

Choosing a session date:

• Visitors can select a different date from a dropdown on the registration page

Registering for multiple sessions:

• Attendees must register separately for each session they want to attend

• This ensures they receive the right reminder emails and access to the event room for each session

Navigating Between Event Rooms#

Each session has its own event room.

From the Sessions tab:

• Click on a session

• Click Access Room to join the event room of that specific session

Tracking Attendance and Registration Data#

Go to the People tab to view your event’s performance:

• By default, you’ll see total visits and registrations for the whole recurring event

• Use the + filter with a session button to view data for a specific session, including attendance and registrations after it ends

For more details, see the guide on View My Data and Analytics.

Accessing Recurring Event Replays#

For your recurring event, you can access each replay by clicking on the session and then selecting Replay.

For more information, see the guide on Event Replay.