Recurring Events

Recurring events are great for webinars hosted regularly like product demos or training sessions. Your attendees will be able to pick a session on one landing page instead of going to a different page for each session. As a result, there are a few differences and you can learn everything here!

IN THIS ARTICLE:


Overview

You can now schedule multiple sessions for a recurring event in one sitting! We believe this feature will enable faster webinar preparation and easier webinar management. No more going back and forth duplicating and reconfiguring your webinars. We take care of that for you 💪

All recurring webinars will be grouped together on your webinar list for an easier view:

Livestorm Product Demo is one webinar comprising of multiple sessions. In the webinars dashboard, you will see the list of your webinars, not each individual session of all your webinars. 

You can click on a specific webinar to see all of the sessions, registrants, settings, etc. 

Sessions

We've added the Sessions tab so you can see a quick overview of your upcoming/past sessions and see right away how many registrants you have per session 💯

Hover over a specific session to edit, view registrants, or access the webinar room. 

Scheduling Multiple Sessions

You can schedule multiple sessions for your webinar by clicking on + new session :

In the side pane, you can edit the date and then + add a session for as many as you need :

Timezone

While creating/adding new sessions,  select the location that you will be running each session in

We will adapt and display the timezone according to the timezone of your visitors and registrants. So anyone who views your registration page will see the date/time of your webinar in their own timezone. Same for the date/time in the automatic emails. 

No messy conversions on your end or your registrants! Everything is adapted automatically 😉

Editing / Deleting Sessions

When you scroll over a session, you will see the "Edit" button. Click on it to edit, delete or cancel your upcoming session.

If you have no registrants, you can delete the session:

Important note: If people have already registered for a session, you won't be able to delete that specific session. Instead, you can cancel it. This way, all remaining emails will be canceled as well. If a person tries to connect to the webinar room for that session, s/he will be redirected to a page stating that the webinar is canceled.

P.S. You can filter between upcoming and past (includes canceled) sessions.

Email invitations

Recurring events have one registration page. When you invite someone to register for a recurring event, they'll receive an invitation to this page. They can register to one or many sessions on the same landing page. 

When they click on "Register", they'll be redirected to the registration page which will display the closest session. The visitor can click on the dropdown menu to view all the sessions.

The same rule applies when you share the URL of your recurring webinar. When a visitor clicks on the link, the nearest upcoming session will be displayed automatically for registration.

Registration Page

Your registration page will show the nearest upcoming session by default. 

Viewers can select a different date from the dropdown menu directly on the page as well as in the popup window when they fill out the registration fields. 

Register for multiple sessions

If someone has registered for a session of a recurring webinar, they can register for additional sessions in one-click :

Each session is independent. People need to register to each session in order to have access to multiple sessions of the webinar. This way they'll receive the emails of the other session as well and will be able to access the webinar room for both/all sessions. 

Note: We suggest creating all your sessions in advance so when people visit the registration page, they can register for all the sessions they want to at once. Improvements coming soon!

Webinar Room

The same concept applies to the webinar room. From now on, you can easily navigate between your past and upcoming sessions. Each session has it's own webinar room. 

When you click on the session, you'll get a popup window to select the session you'd like to display:

Here you have the option to toggle between upcoming and past sessions in the top left. There are also active columns if you want to display less or more information (guest speakers not shown above). 

Note: If you're not on the right session, you'll see a warning in the room 🚨

People Analytics

We've made some significant changes to our People dashboard. At first glance, the total number of visits and registrations of your recurring webinar will be displayed here.

Attendance / Registration Analytics 

If you'd like to display the attendance / registration analytics of a specific session, you can run a filter in the same menu. You can do that by clicking on the "filter with a session" button. You'll get a popup window where you'll be able to select the session you'd like. This way you can see the data on attendance and registration after the end of a session ✅

Another option is going to the Sessions tab, and clicking on "view registrants" on the session you'd like to view, which will take you to the People tab filtered for that session.

Like this:

🚨 Note that you can also use active columns to see the session people have registered or attended:

Replay

The replays of your recurring webinar will be grouped together under the " Recordings" tab for simpler access. You'll be able to view and download all your replays from one screen.