You may want to share a video during your event to be more dynamic. With Livestorm, it's very simple! Not only can you upload and share a video while you're live, but you can also choose to add an automation to play your video automatically or even create an on-demand event with a pre-recorded video. This article will help you understand all of the options to share a video during your event that are available with Livestorm.
IN THIS ARTICLE
Share a Video in the Event Room
Adding a pre-recorded video can dramatically increase your engagement with richer content. While your event is live, you can either upload your own video or share a Youtube video with your attendees.
Regardless of who shares the video, all team members and guest speakers assigned to the event session will be able to move/control the video player.
If team members or guest speakers are wearing AirPods while a video is played, make sure to tell them NOT TO REMOVE them, not even one, as it will pause the video!
All your attendees on any browser or device will get the video as well, even under compatibility mode. However, those on iOS won't be able to simultaneously watch your live stream AND the video you uploaded because iOS does not support having two videos playing at the same time. They must choose the stream that they want to watch!
Upload a Video
Make sure your videos are in MP4 format (no WAV, MKV or MOV) with a size of up to 4GB.
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- In the event room click on Share > Share a video from the bottom bar.
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- Click on Drag and Drop a file here or click to choose one from your computer from the top of the popup window to add a new file (1). You can also select an existing one from the list below (2).
If you add a new video make sure to upload it well in advance as the processing time can take a little while, depending on the size of the video.
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Once it's uploaded, you can click on Choose this media to share it to the event room.
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- Your video will appear as a separate stream on stage.
Everything (even your MP4's and Youtube videos) will be recorded in your replay 👌 !
Share a Youtube Video
If you have a file that is larger than 4GB, we recommend sharing a YouTube video instead.
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- In the event room click on Share > Share a video from the bottom bar.
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- Choose to paste your Youtube link in the indicated box (1). Click on Play video (2).
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- Your video will appear as a separate stream on stage.
If you uploading your video in H.265 format you may need to wait for about 10-15 minutes depending on the length of the video so that the HLS format can be generated. You may even need to leave and then come back to the room before being able to see the shared video on stage else, otherwise you will only see a black video with the audio playing.
Remove Your Video Stream
To remove a video from the stage, click on the X in the top right corner.
Add a Video Automation
If you'd like to program a video that plays automatically, you can do so in the event settings under the Automation section.
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- Click on the event you want to automate and go to Settings > Automation.
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- Click on Add automation.
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- For your action, choose Play a video from the drop-down menu.
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- Hover over Choose a video and click on Change.
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- Click on Drag and Drop a file here or click to choose one from your computer from the top of the popup window to add a new file (1). You can also select an existing one from the list below (2).
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- Set the timing that you would like for your automation.
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- Click on Add automation. Your automation is now created! 🎉
Make sure to enable your automations by clicking the toggle!
Modify Your Video Automation
If you need to, you can modify your automation.
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- Hover over the automation that you want to edit and click on Edit.
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- Make your desired edits. You can choose a new video (3), set a new timing (2), or even choose a different action (1) for your automation.
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- Click on Update automation. Your automation is now modified.
Delete Your Video Automation
You can also choose to delete your automation if you no longer need it.
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- Hover over the automation that you want to delete and click on Edit.
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- Click on Delete automation. Your automation is now deleted.
Troubleshooting
How many media can I share?
You can only share one media in the event room at a time.
Who can view my media library?
Team members from the same workspace will be able to view each other's media.
Guest speakers do not have access to the media that team members within a workspace have uploaded/shared.
What happens if I get disconnected or leave the event room?
Shared media will continue playing no matter what (or a PDF just stays on stage), even if you have a disconnection, leave the event room, etc.
When you play an MP4, you don't have to stay connected to the room anymore. You can just play your video and leave - the video will stay on stage and keep playing until the end. We hope this will provide you a more frictionless experience while playing videos during your events.
How do I switch seamlessly between media and speakers on stage?
By hovering over a stream, you'll see the dock where you can maximize or minimize the stream, and/or remove the stream from stage.