How to Add a Media to Your Webinar

IN THIS ARTICLE:


How to use the slides (PDF) upload feature

Instead of using screen sharing, you can directly upload your slides inside your webinar room. Click on Actions > Share a media > and upload your media into the top of the popup window and add a new file or select an existing one. 

⚠️ Remember:  to have your presentation recorded in the webinar replay, you must share your screen. The media upload feature will not include the slides in the recording at the moment. Click here to learn how to include your presentation in your replay.

We have a  new replay in beta that will record all your shared media (PDF and MP4) ✅ Ping us in the chat or shoot us an email at help@livestorm.co so we can activate it for your account ;)

📚  Tip: Follow these tutorials to learn how to export your presentation in PDF from Keynote and from Powerpoint .

Once it's uploaded, you can click on Choose this media to share it to the webinar room.

If you add a new presentation: make sure to upload it well in advance as the upload and processing time can take a little while depending on the size of the presentation.

Click on the arrows to change slides or use the slide picker:

Why should I care?

With this feature, you can present slides right inside the webinar room! You won't need to switch between your shared screen and the webinar room if you only have one monitor.

What format should I upload?

Presentations must be in PDF format, meaning you won't keep your powerpoint transitions. Don't try to upload PPT or KEY files. Here's how to export in PDF from Keynote and from Powerpoint .

Who can manage the presentation?

All team members and guest speakers assigned to the webinar session can pass PDF slides. 

For MP4, only the person who shared the media to the room can move/control the video player. 

If you leave the stage, the presentation will remain on stage. 

How do I remove a media from stage?

To remove it, hover over the stream and click on the X in the bottom center of the media.

Who can download the presentation?

If you want your PDF to be downloadable by your attendees, you can activate this option in your webinar settings (Settings > Webinar room > Allow attendees to download shared PDF presentations). 

If that box is checked, your attendees will be able to click on the download icon in the top-right corner.

Is the presentation available inside the replay?

Not at the moment but this is something we're working on. 

Contact us to activate the beta replay on your account so that shared medias will be recorded 😉

Is the presentation supported for mobile users and compatibility mode (older browsers)?

Yes! Attendees can access the webinar with your media from any browser on a computer, mobile, or tablet device.


How to add a pre-recorded video to the webinar

Adding a pre-recorded video can dramatically increase your engagement with richer content. Popular use cases  are  pre-recorded demos, customer-interviews, tutorials etc.

Click on the Share a media button under Actions and add a new file or select an existing one. 

If you add a new video: make sure you upload it before you start the webinar, the upload and processing time can take a little while depending on the size of the video.

⚠️ Remember: The shared videos won't be in the classic replay. However, we have a new replay in beta which will record your videos as well. Let us know and we'll activate it for your account.

When you play an MP4, you don't have to stay connected to the room. You can just play your video and leave - the video will stay on stage and keep playing until the end. 

What format should I upload?

Make sure your videos are in MP4 format. Don't try to upload WAV, MKV or MOV. You can use a software like Movavi to convert your video file to MP4.

What's the max size of the MP4 I can upload?

You can upload MP4 files with a size of up to 2GB. Make sure that your file isn't too heavy or your audience won't be able to stream correctly if they have a low bandwidth. If you have a larger file, we recommend sharing a YouTube video instead. You could also optimize your file size with a software like Movavi.

Are videos synchronized when I click pause or if I go forward in the video?

Yes, everything is synchronized for your attendees.

Is the presentation supported for mobile users and compatibility mode (older browsers)?

Yes, all your attendees on any browser or device will get the video as well. iOS however does not support having two videos playing at the same time. Meaning people on iOS won't be able to watch simultaneously your live stream AND the video you uploaded. But they can play the stream that they want.

Is the video available inside the replay?
Not in the classic replay, but this is something we're working on. We have a  new replay in beta that'll record all your shared media (PDF and MP4) 🎉 Ping us in the chat or shoot us an email at help@livestorm.co so we can activate it for your account ;)

What about a YouTube Video?

Yes, paste a link to whichever YouTube video you'd like! The same constraints as uploaded MP4s will apply (except for the format obviously).


Share a media FAQ

How many medias can I share?

You can only share one media in the webinar room at a time. 

What happens if I get disconnected or leave the webinar room?

Shared medias will continue playing no matter what (or a PDF just stays on stage), even if you have a disconnection, leave the webinar room, etc. 

When you play an MP4, you don't have to stay connected to the room anymore. You can just play your video and leave - the video will stay on stage and keep playing until the end. We hope this will provide you a more frictionless experience while playing videos during your webinars.

How do I switch seamlessly between medias and speakers on stage?

By hovering over a stream, you'll see the dock where you can maximize or minimize the stream, and/or remove the stream from stage. 

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