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Automate Your Livestorm Events with Ease
Who can use it? All, Admin, Member
On which plans? All
Running an event can involve a lot of small, repetitive tasks, starting the session, playing a video at the right time, or sharing follow-up content. With Livestorm’s automation feature, you can streamline your event experience and focus on engaging with your audience.
From your Event Settings > Automation, you can create automation rules to make your sessions run smoothly with minimal manual input. The available automation rules are: Start event, Play a video, End event, and Redirect to a page.
In this article
Fill in Your Event’s General Settings#
Before setting up any automations, make sure your event’s foundational settings are complete. This will ensure everything runs as expected once your automations are triggered.
When creating your event, you’ll go through several essential steps in this order to configure key details:
1Set a catchy name: Choose a clear, engaging title. A great title goes a long way. It can boost your registration rate and set the tone for your audience. Think of it like a blog headline. Try to speak directly to your audience’s needs or challenges.
2Description: Explain what your event is about and why people should join. Use this space to clearly communicate the value attendees will get. What problems will you help them solve? What new ideas or experiences can they expect? A well-written description builds excitement and encourages sign-ups.
Livestorm Tip 👉 Announcing an incentive like a discount, an exclusive piece of content, a free 30 min consultation, will most probably increase your registration rate.
3Event Access Settings: Decide who can register and how they’ll join your event. You can make your event public or restrict it to invited guests only. This setting controls the registration flow and ensures the right people get access.
4Speaking Permissions: Define who can speak during the session. This helps you manage the flow of your event and keep control over who’s on stage.
5Estimated Duration: Set how long your event is expected to last. This helps attendees plan their time and sets expectations for your schedule. Accurate duration also ensures your automation timings align correctly.
6Language: Select the main language of your event. This helps with localization, attendee experience, and any platform-generated messages or captions.
Once these are done, you’ll move on to scheduling your sessions.
Schedule Your Sessions#
In the Sessions tab, you’ll pick the date, time, and time zone for your event sessions.
Choose a future date, sessions can’t be scheduled in the past.
Recurring events? Add multiple sessions with different dates but under the same event
One-time event? Just add one session.
Properly scheduled sessions ensure your automations run at the right moments.
Do not change the date and time if you already have registrations. People may already have saved the calendar event on their calendars, etc.
It is possible to host an on-demand event with automations, but you can only schedule one session!
Set Up Your Automation Rules#
Go to Settings > Automation to add your rules. These will trigger automatically during the session, based on your schedule.
Available actions:
Start event
Play a video
End event
Redirect to a page
You’ll define the trigger time for each rule, relative to the session start.
Automated redirects do not work with on-demand events.
Running a Fully Automated Event?#
You can easily set up a pre-recorded, self-running event with just three steps:
Start event
Play a video (upload your file directly)
End event or Redirect to a page
You can even play multiple videos by adding the “Play a video” step more than once.
Want to Interact with Attendees?#
Even with automation enabled, you can still join the event room to:
Chat with attendees
Answer questions
Go on stage
If you're doing a live segment like a Q&A, you can manually end the event instead of using the "End event" rule.
Redirect Your Audience at the End#
You can automatically redirect attendees and contributors to:
your website
a pricing page
a login area
or any custom URL
This is a great way to guide people to the next step after your event.
Need to cancel the redirection during the event? No problem! you can stop it anytime from the event room.
Enable Automation#
Automation rules won’t run unless they’re enabled.
Once your rules are in place, go to Settings > Automation and toggle the feature ON in the top-right corner.
You can activate it before or after setting up your rules, but make sure it’s on before the session starts.
Troubleshooting: My Automations Aren’t Working#
Here’s what to check if your automation doesn’t trigger as expected:
✅ Did you add all your automation steps (Start, Play video, etc.)?
✅ Did you set the trigger time for each step?
✅ Did you schedule your session in the future?
✅ Did you enable automation in the Automation tab (toggle ON at the top)?
Still stuck? Our support team can assist you further!
Join our Livestorm Live Product Demo
During this 30-minute live event, we will introduce you to the platform. You will learn how to use Livestorm for your webinars and online meetings.