Add Contributors to Your Event

There are two kinds of contributors: team members (hosts, moderators) and guest speakers. Both have moderation rights to moderate each event or session that they are assigned to. They can help you manage your events for a smooth event sailing! ⛵️

Add Team Members to Your Event#

Team members can be added at any time to your event. You can either do it when you create your event or add your team members to each individual event session.

Add Team Members When Creating an Event#

When you create a new event, you can add your team members so they will be added to all of the sessions that you create at the same time. You can always edit your team members for each session later on.

You will be able to either pick an existing one from your team or add a new team member to your account. If you add a new team member, you will be redirected to your account settings.

If you made a mistake, you can remove your team members one by one.

Add Team Members to an Individual Event Session#

You might want to add team members after you've created your event or assign different team members to different sessions.

1Go to your Events dashboard.

2Choose the event you want to add team members to and click on Edit.

3Click on add a team member.

4Pick an existing team member or add a new team member to your account. If you add a new team member, you will be redirected to your account settings.

5If you made a mistake, you can remove your team members one by one.

6Don't forget to click on Save updates when you're done adding your team members to your session.

Add Guest Speakers to an Individual Event Session#

If you want to add contributors to your event, but not give them access to your events dashboard, you can add them as Guest speakers. Guest speakers typically apply in cases you'd like to invite people outside of your company to speak at your event.

1Go to your Events dashboard.

2Choose the event and then the session you want to add guest speakers to and click on Edit.

3Click on add a guest speaker.

4Pick an existing guest speaker from a previous session or add a new guest speaker. If you add a new guest speaker, you will need to fill in a form.

5If you made a mistake, you can remove your guest speakers one by one.

6Don't forget to click on Save updates when you're done adding your guest speakers to your session.

7They will receive an email as soon as you publish the event or as soon as they're added if the event is already published.

Highlight Team Members & Guest Speakers#

You can choose whether you'd like your team members and guest speakers to be highlighted. Highlighting your contributors means they will be displayed on your registration page.

Simply check or uncheck the highlight option according to your preference when you add your contributors to your event or event session. You can always change your mind later on and edit this option.

Contributors' Access to the Event#

Team members#

Assigned team members can access the event room right from their Livestorm dashboard.

Guest Speakers#

Added guest speakers can join the event room before it starts through their personal access link they'll receive by email.

• If your event is published, they will receive their confirmation email as soon as you add them. 

• If the event is not published yet, they will receive the confirmation email once it is published.

Contributors' Rights During the Event#

Contributors have full event moderation rights. They can:

• Enter the event room before the event starts so they can run tests beforehand. 

• Join the stage to share their webcam or microphone with the audience. 

• Send a CTA, publish polls (team members only), share a media, reply back to questions...

• Delete chat messages, kick people out, remove people from stage, mute people...

This works great for your team members and guest speakers who will help manage and moderate the event.