Livestorm Roles & Permissions

In this article, we'll break down the various roles and permissions in Livestorm. We'll explore the responsibilities and access levels of roles such as Workspace Owner, Admin, Member, Guest Speaker, and Attendee.

Permissions of Workspace Owners, Admins, Members#

The permissions granted to users depend on the role they have been assigned. For instance, administrators hold extensive workspace permissions, allowing them full control over the workspace settings, enabling them to create and manage events effortlessly. On the other hand, members possess more limited workspace permissions, often restricted to their own user settings and emails/people attributes:

1Admin: This role possesses all access and edit rights in the workspace settings and can create events.

2Member: This role can only edit their own user settings and emails/people attributes, and they have the ability to create events.

Additionally, if the user is also the workspace owner, they will have the option to delete the workspace or other members.

Workspace Permissions#

Session Permissions#

Session roles determine what each team member can do inside a live session. By assigning roles, you keep sensitive events secure, simplify staffing, and ensure consistency across sessions.

General Access & Roles:

• You can set a default role (e.g., Speaker) for all team members in the General Access settings of your event. This role is automatically applied when they register or join the event on their own, both inside and outside your workspace.

• Roles can be modified manually afterward.

• When an event is set to No access, this role becomes the default for everyone it applies to:

  • External participants → They won’t be able to access the event at all.

  • Team members (TMs) → They’ll only have access if the organizer manually adds them.

  If the default permissions for No access are updated, the changes will automatically apply to all who inherit this role (that is, all external participants and any TMs not added manually).

Ownership & Admins:

• The event creator is the Owner and designates the Organizers.

• Workspace Admins always join live sessions as Organizers with full permissions, even if assigned a Viewer role. The Admin role should be limited to teammates who manage billing, integrations, or workspace-wide settings.

Adding Members to Sessions:

• When you create a new session, existing event members are automatically added with their assigned roles.

• For multi-session events, members are added to all sessions with the same role.

• Guest Speakers must always be added manually.

Internal vs External:

• Session roles only apply to team members.

• External attendees always join as Viewers, unless invited on stage.

Best practices :

• Owner: Keep to 1 for accountability.

• Organizer: 1–2 trusted people maximum.

• Moderators: Plan 1 per 50–100 participants.

• Speakers: Only those presenting content.

• Viewers: Everyone else by default.

Permissions of Guest Speakers and Attendees#

Here is a summary outlining the available access privileges for both guest speakers and attendees.