Edit & Customize Meeting Emails

IN THIS ARTICLE

Customizing the email content

With Livestorm, you don't have to worry about reminders sent to your attendees. We take care of everything. We generate clean responsive email templates with all of the information needed and based on your branding. You can easily customize the text of these emails.

  1. Go to the Emails section of your meeting settings. Here you can choose to disable some emails we usually send to your attendees.
  2. Click on the "Preview or edit" link next to an email. You can then click "Edit content" to change certain elements of the email:

If you would like to add a link or make a word bold when you edit the content, you can select the text and a bubble will appear. If you want to link to a page, don't forget to press Enter after adding the link.

💡 Pro tip 👉In addition to changing the text content, you can also customize the CTA button and link it to a custom URL of your choosing. It's a great way to redirect people to a different page, send a survey or push a discount once your webinar is over.

At any point, you can send test emails (for additional quality control 😉): 

Understanding the email variables

Using email variables is a great way to personalize your email content and make it specific. We use Liquid language for our email variables. This would be especially useful if you're creating an HTML email template from scratch. An example variable looks like this:

{{ event.date | timezone: "Europe/Paris" | date: "%A, %B %e %Y at %l:%M %p (%Z)" }}

When you add this variable, we will take into account the timezone of the first session of a meeting. If you'd like to change the timezone, you can always update the " timezone:" component of this variable accordingly. The standard list of applicable timezones is accessible here. You can also change display of the date and time. You can check out Liquid's documentation and use this date/time formatter.

Adding more emails

When people register for your webinar, we send out in total 3 emails by default: one confirmation email and two reminders. The follow-up email is 

  • Confirmation email: Right after registration
  • Reminders: About 1 hour and 5 minutes before the start

You can also add a follow-up email that would be sent once your meeting is over. It's not possible to edit the timing of these webinars. However, if you don't want to keep them, you can create your own emails from scratch and add the appropriate timing!

All you have to do is click Add an email > Manage templates:

This will take you directly to the Email settings of your Livestorm account. From there, you can create and manage your own custom emails. Click "New template" to start creating your custom email templates:

Customizing the email template

In this menu, you can set a specific time you'd like to send your email to registrants.

You can also change certain elements of the default email template. You can change the CTA, add a custom link or disable certain aspects of the template. You'll be able to see the changes in real time thanks to the preview mode:

Once you're set, click " Create this template" and that's it! Your template will be available for selection under Meeting settings > Email > Add an email

Creating full HTML emails from scratch

Want to take full control over your email templates? You can create your own email templates by using HTML 🎉

All you need to do is select " Custom HTML" from the template options, and click "Source" in the text editor to add your HTML.

Setting the email signature

Do you have multiple team members highlighted on your meeting? If you scroll under your enabled emails, you'll now see the option to select an Email Signature. Regardless of which team members are highlighted, here you can select exactly who you want to sign the emails. 

By default, the team member who created the meeting will appear in the signature. Feel free to change this as needed though 😉

Of course if you don't want to, you can always choose not to set a signature in your emails!

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